Pre-Workshop Materials and Resources for Graduate Students & Postdoctoral Scientists

 

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The following information explains the approach and provides template materials the Fair Play team uses when planning for a workshop.

  1. Decide event logistics.
  • Set a date, time and location for the workshop.
    • The workshop should be 3 hours in length, however, if you plan to serve lunch or breakfast 3.5 hours will be needed.
  • Estimate the number of participants.
    • We suggest a minimum of 10 participants and a maximum of 40 participants.
  • Reserve the venue for the workshop.
    • The room setup should encourage small group discussions rather than a lecture setup.
  • Discuss food and refreshment options.
    • Typically, when doing a workshop, we offer breakfast, snacks, and refreshments or lunch depending on the timing.
  1. Recruit Participants.
  • Organize a contact list of invitees or assist the institution you are working with in organizing a list.
  • Create a QR code or link to a Google form or Qualtrics survey for registration.
    • Determine what information you would like to collect from participants before the workshop (name, preferred email, institution, role, etc).
  • Send out recruitment email with QR code/link.
    • A template workshop flyer is available in the appendix for your use for both workshops.
  • Post flyers/posters if applicable. If possible, publicize on websites, social media forums, etc., where it may reach your intended audience.
  1. Plan and Prepare for the workshop.
  • Review the goals and potential applications of Fair Play.
  • Review and edit agenda.
    • Template agendas are included in the appendix.
  • Identify and document the goals and central purpose of your specific event, considering the needs of your group.
    • Select research based on your participants group and event goals.
  • Review presentation slides and selected research.
  1. Send email to participants.
  • Using participant emails provided at registration email the participants 2-3 days prior to the workshop with important information regarding the workshop details.
    • Template emails are included in the appendix.
    • Make sure to include download instructions for Fair Play and encourage participants to download the game before the workshop.
    • Make sure to list the appropriate devices and materials participants should bring for an optimal workshop experience.
    • Provide your contact information for participants if they have trouble downloading the game.
  • Create a sign-in sheet for the workshop.
    • A template sign in sheet is included in appendix.
  • Review the information gathered from the registration survey to determine specifics about your group of participants; institutions, departments, and roles. Make sure your selected research aligns with the final participant group and overall workshop goals.
  1. Day prior to event: Prepare for conducting workshop.
  • Review the PPT and research you’ve chosen for the workshop.
  • Make sure all handbooks are printed or digitally distributed for the workshop.
  • Take an inventory of all materials needed and gather any additional materials.
    • An inventory template is included in the appendix.
  1. Day of event: Prepare for conducting the workshop.
  • If possible, organize the room to promote small group discussion.
  • Place cardstock and markers on tables for participants to create name tents.
  • Create a sign-in table with the sign-in sheet.
  • Make sure the first slide of the PPT is projected on the screen.
  • Optional:
    • If possible, make sure you have a few extra devices with Fair Play downloaded and ready for participant use.
    • If possible, have splicers on hand so participants can share devices if needed while playing the game.
    • Place extra writing utensils and post-it’s in the center of the tables.
    • Plug in power strips near tables for participant use.

 

Click on the link below to access the pre-workshop materials and resources. Please note this folder contains materials for the Fair Play Workshop for Graduate Students and Postdocs.

Pre-Workshop Materials and Resources for Fair Play Workshop for Graduate Students and Postdocs

 

Minimum Requirements: Windows XP/Vista/7+, Mac OS X 10.5+, reliable internet, and Unity Player.

This work was supported by the National Institutes of Health under award numbers R25GM114002 and R25GM08352, and in part by the Gates Millennium Foundation. The curriculum and professional development offerings are also supported by the University of Wisconsin System Administration’s Growth Agenda for Wisconsin grant program. Its contents are solely the responsibility of the authors and do not necessarily represent the official views of NIGMS, the NIH, the Gates Millennium Foundation or UWSA.

Copyright © 2025 by The Fair Play Project and the Board of Regents of the University of Wisconsin System.  Please do not reproduce, disseminate, or post without written permission from Fair Play Project (fairplay@wcer.wisc.edu).

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